COVID-19 Driven Changes to Scholarship Application Submission Process

The Local Lodge 463 Scholarship application deadline is approaching!

Deadline still MAY 31, 2020.

Due to circumstances brought about by the current COVID-19 pandemic and CDC suggested social-distancing guidelines, revisions have been made to the submission process of the scholarship application and other required materials such as transcripts and referral letters.  These new procedures for submission should make it easier for applicants to adhere to social-distancing policies and yet still be able to timely submit the required materials for consideration.  Applicants will find the changes outlined on the application itself, however, below you will find an outline of the new preferred method of material submission.

First, the application form itself has been modified for easier completion.

You can view the application as a PDF and populate entry areas right from computer rather than printing out the application. If an applicant chooses this method, he/she can save the PDF then include it as an email attachment.  Applicants should email completed applications to with an email subject line of “Scholarship Application for {applicant’s name}”.  Applicants should not include SSNs on any applications being emailed.

Alternatively, the scholarship application may also be completed online and and immediately submitted to the Scholarship Committee Chair.  The application must be completed in one sitting and entries may not be saved and returned to later.  After submission, applicants will be taken to a screen where they can choose to download their own copy of the completed application if they desire.

Additionally, the completed application packet also requires the following items:

  1. School transcript(s) that includes the last semester completed (senior year), cumulative GPA and class standing.

*This school transcript may now be delivered electronically directly from the high school from which the applicant graduated.

  • Transcript must be emailed directly from the applicant’s high school.No transcripts received from a Gmail, Hotmail, Yahoo or other personal email domain will be accepted.
  • Transcripts need to be emailed to:
  • Email Subject Line should read:   “Transcript for Scholarship Applicant {applicant’s name}”
  1. Two referral letters (one of which must be a teacher from your high school).

*These referral letters may now be in the form of an email or email attachment.  Please have teachers email from their official school email accounts.

  • Referral letters need to be emailed to:
  • Email Subject Line should read:   “Referral for Scholarship Applicant {applicant’s name}”
  1. A letter (typed) stating what this scholarship will mean to you.  (Be creative, be honest, and help the Scholarship Selection Committee understand why they should choose YOU as the recipient.)

*This letter may now be in the form of an email or email attachment.

  • Letters need to be emailed to:
  • Email Subject Line should read:   “Personal Statement for Scholarship Applicant {applicant’s name}”


Once the first item from an applicant is received, the Scholarship Committee Chair will start an application packet for the applicant.

All of these items are due by May 31 for a completed application packet. Applicants are encouraged to follow up with the teachers and individuals they are relying on to send in certain materials, and they may check or confirm with the Scholarship Committee Chairperson at any time to verify which materials have or have not been received.  (Committee Chair: Layne Johnston,

We believe these submission procedure changes are much more conducive to the current state of affairs regarding work-from-home status of many of our Members (including the Scholarship Committee Chair) as well as the at-home online instruction now being mandated for the remainder of the year for students at all Arkansas schools.

If you have any questions, please contact the Scholarship Committee Chairperson at   For quick access to the scholarship application you may click one of the buttons below: